how to apply for extenuating circumstances ucl

It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Enjoy! syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. /Tx BMC You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. If the deadline has already passed, the late submission may be condoned (i.e. e.g. Sport is for everyone, and well help you find your level. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. before 12.00 noon on the due date. But you cannot self-certify once the exam has started; you must provide evidence. Step 3: submit your application. Luckily, extenuating circumstances are there to support you during these situations. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) The Student Disability website has further information there. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Section 2.9: If you miss the deadline for EC claims. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Step 2: gather the relevant evidence for your application. You can find a guide to submitting your claim on Portico on the UCL website. Bereavement: You will be required to provide a death certificate. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. The source should always be stated below the table/figure. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . , normally no more than one week after the first affected assessment. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Your claim will be considered by your department. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. University Way Help us make this site better by telling us what you think about this page, University of East London We provide opportunities for 300 staff and have an annual turnover of more . review their decision. EMC These include: If you think you fall into the first bracket of situations, you should escalate your application. A decision cannot be made until your evidence is received. Q!GQe#8! If the student has a two-week EC extension approved the new deadline will be 22/5/23. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Our job is to make sure you feel supported every day. I have offers from manchester and UCL. You can still submit an EC as long as its before your formal results are published at the exam board. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. HPpuVru0 This will come into effect for 2024 applications (i.e. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Any claims submitted after the assessment has started must be accompanied by evidence. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. You can find information about the Extenuating Circumstances procedure in your student handbook. UCLs Grounds for ECs explain what will normally be considered. See also Extenuating Circumstances and Reasonable Adjustments (section 10). If you submit your essays online, chances are your extenuating circumstances form will also be online. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Take a look in your student handbook to find the extenuating circumstance procedure. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream You can submit a self-certified EC to cover any assessments (including exams) falling within that period. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You should receive a response withinone week of submitting the request for review. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. This step-by-step guide will clarify how to do that. /Tx BMC Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. /Tx BMC After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Etymology We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. HPpuVru0 What falls under extenuating circumstances? Examination stress is a common experience and not usually considered an extenuating circumstance. You will also be notified of the outcome of your claim via Portico. Coursework and project submissions dates are all available on the Moodle pages for each module. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. All coursework, projects and dissertations must be submitted. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Letter or certificate froma doctor or other registered medical professional external totheUniversity. You may wish to start by speaking with your personal tutor. You should be informed of the mitigation decision within one week of the EC Panelmeeting. /Tx BMC Source: Shutterstock. It is your responsibility to ensure that the work is submitted on time. there will be no penalty for submitting late). Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You should submit the EC on time and indicate that your evidence will be forthcoming. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Your evidence will need to cover the full period for which you are requesting mitigation. No. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Letter from your doctor or medical practitioner). You can find a guide to submitting your claim on Portico on the UCL website. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Make sure that the date you have requested is allowed under the claim type you are submitting. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ EMC Step 4: wait for approval. You can only request deferrals 2 weeks in advance of the event. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. It is your responsibility to ensure that the work is submitted on time. See the assessment regulations. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Not submit your assessment at the usual time, but have an opportunity . Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream However, you have the right to appeal your results via the. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances'? endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream UCL is yours, soshape it. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Make sure that you know what you need to submit and the deadline for submitting claims. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. PREPARE. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. /Tx BMC Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ EMC If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). ` & endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Please refer to SHS Faculty for penalties for over-length work. What are extenuating circumstances for financial aid? butler county election office phone number / . In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Back-to-back self-certified ECs are not allowed. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. If you self-certify then you should hear 1-2 working days. '!g^ Please avoid sending photographs that you think illustrate your condition. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Short-term support for illness, bereavement or other unexpected emergencies. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Is the claim supported by appropriate evidence? Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. If youre struggling with situations beyond your control, extenuating circumstances could help. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Some other situations beyond your control typically arent considered viable extenuating circumstances. These are referred to as extenuating circumstances. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. London, E16 2RD The information you need to support you with an extenuating circumstances claim can be found below.

how to apply for extenuating circumstances ucl 2023